This Policy informs about your privacy rights, which you can exercise as a data subject.
This applies to you and to all candidates who apply, are contacted, or referred for any opening generated by SMEDIX Inc.
Using “we”, “us”, “ours”, “SMEDIX” – we refer to the company, its affiliates and subsidiaries.
For more details about our company please read the end of the document.
“You” refers to you, as a data subject in the position of a website visitor, approached candidate or referred candidate.
One of our main goals is to protect your personal data since we are data controllers and are fully aware of the responsibility to secure a legally process and protect all data we use in our daily work.
Processing your personal data
We are collecting any personal data you are sharing with us, as a candidate or as a referred candidate, for the purpose of interviewing, as part of our recruitment process. This data is directly sent by you and we are protecting it from all unentitled parties.
How do we process your data?
Whenever you submit your application (with or without a CV/Resume) it is likely that other data related to you will be obtained during interviews (including public sources or third parties), in accordance with legal requirements.
Please take into consideration to include in your CV/Resume only relevant personal data, mainly such as identification and contact personal data, job history, qualifications, education, relevant achievements etc.
SMEDIX will only process your personal data for the recruitment purpose, with the following additions:
prospects, desired salary, and so on.
Important: The legal basis for the processing of personal data is our legitimate interest (by ensuring that our actions do not prevail over your rights and freedoms), your consent (where applicable), and / or the execution of the contract (regarding the processing operations carried out before the closing of the employment contract).
Retention of personal data
We will keep your personal data within a limited time frame of maximum five years, in accordance with our internal policies and applicable law and we might contact you for other job opportunities meanwhile. At the end of this period your data will be deleted.
If at some point, during the five years, you enroll in another recruitment process for another job opportunity, you apply for another job opportunity (directly or referred by a colleague) or you send updates regarding your CV/Resume or professional motivation for accuracy reasons, we will restart the time frame and your data will be kept for five years starting with the last official change.
If, at any point, you want us to delete any or all the data we have of you, please inform us, by sending us an email to: firstname.lastname@example.org and we will proceed accordingly.
Disclosure of personal data to third parties
We may disclose your personal data to third parties if this is necessary to develop our activities and for reasons related to our legitimate interest.
We may also disclose your personal data, when this is necessary or to fulfill a legal requirement, to:
There might be situations when we disclose your data to protect your vital interest or the vital interest of another person. We may also act similarly whenever necessary for the establishment, exercise, or defense of legal claims.
Internationals transfer of personal data
Independently of the third parties’ location, we will make sure that the personal data security is maintained (minimized and controlled access) and the data transfer (including our teams and clients in US and outside of the EU where applicable) complies to the international privacy legislation (e.g., adequacy decisions, standard contract clauses, Privacy Shield).
Personal data security
We are accountable for protecting your personal data (collected directly or indirectly from you), therefore we are continuously focusing on the optimal functioning of our IT systems and all implemented technical controls, part of our information security management system. Only authorized personnel have access to your personal data, such as HR and Recruitment.
You can exercise certain rights as a candidate, and we will respond according to all the applicable legal requirements. It is important to say that some rights we will state below may apply only partially or under certain specific circumstances.
If you have additional questions, please contact us directly.
Your rights are:
We may update this Policy form whenever we find it necessary and publish a renewed revision on this site. Therefore, we invite you to read this Policy regularly.
Other information and contact data
For any questions or clarification requests regarding the way we process your personal data or for exercising any of your rights please contact us directly.
We will do our best to respond as soon as possible and support you in your endeavor.